Retrieve Group Members

This property box determines if the group members found with the Find Group activity can be used with a For Each User or For Each Row activity. By default, this property is turned on.

Example: Each member of the marketing team needs a PDF form filled out. To automate this process, use the Find Group activity to find the marketing team, and keep this property box checked. Add a For Each User activity to your workflow and configure the Get Users From property box to get the marketing team. Inside the For Each User activity, place a Find Entry activity configured to find each team member's PDF Form and a Fill Out PDF Form activity configured to input each member's information in the form. See a screenshot of this example.

Note: If you had not checked the Retrieve Group Members property box, the For Each User activity would not have found any group members to retrieve and fill out PDF forms for.

To configure Retrieve Group Members

1. Add the Find Group activity to your workflow definition by dragging it from the Toolbox Pane and dropping it in the Designer Pane.
2. Select the activity in the Designer Pane.
3. Click the Advanced button at the top of the Properties Pane to see this property box.
4. Under Retrieve Group Members in the Properties Pane, select the checkbox to make the group members available to the For Each User and For Each Row activities. Clear the checkbox if you do not need the group members to be available to these activities.



Note: If you do not want to use the collection of group members, keeping this box checked will store unnecessary information, which may affect performance.

Note: If the group has members that are groups, the groups will be ignored and their members will not be retrieved. For example, the group named Marketing contains Bob, Sally, and the Graphics group. Only Bob and Sally will be retrieved. The Graphics group and all its members will be ignored.